Fit
Who each product is best for
Choose Talstor if…
- You want time tracking, PTO and messaging included, not sold as add ons.
- You bill customers for work and want quoting through invoicing in the same place.
- You want to know what each job cost in labour, not just how many hours were worked.
- You prefer one flat price by team size instead of paying per person per month.
Choose When I Work if…
- Building weekly rotas is genuinely the only problem you have.
- You already pay for their payroll or POS partners and want to stay in that stack.
- Your staff already know their app and you do not want to change anything.
Side by side
How the two compare
| Area | Talstor | When I Work |
|---|---|---|
| What you pay | One flat price by team size with every feature included, and a 30 day free trial. | Per user per month, time tracking typically an extra cost. |
| Scheduling | Bulk scheduling, recurring shifts, swaps, reminders for missed clock outs. | Strong drag and drop scheduling with open shifts and swaps. |
| Time tracking | Included on every plan, with approvals and payroll ready exports. | Available, usually as a paid add on. |
| Jobs and billing | Customers, estimates, work orders, job costs and invoices built in. | Not part of the product. |
| Integrations | CSV and XLSX exports today, more on the roadmap. | Large payroll and POS integration list. |
When I Work details are summarised from their public product and pricing pages and can change at any time, so check their pricing page before you decide. When I Work is a trademark of its owner and we are not affiliated with them.
Pricing
What you actually pay
Talstor
One company subscription by team size. Free: $0/month (1 – 5 employees); Small team: $59/month (6 – 10 employees); Growing team: $99/month (11 – 20 employees); Established team: $149/month (21 – 50 employees); Large team: $249/month (51 – 100 employees); Multi-location: $399/month (101 – 200 employees). Monthly, six-month and annual billing are available. Every paid plan starts with a 30 day free trial.
See the full pricing breakdownWhen I Work
Priced per user per month, with time and attendance usually sold on top of scheduling. The bill grows with every hire, so check their current rates for your headcount.
Check current When I Work pricingTalstor advantages
Why service teams choose Talstor
1. The schedule is the start, not the finish
In Talstor the shift connects to the clock in, the job it was worked on, the labour cost and the invoice. Nobody rebuilds the same week in a second tool at month end, and you can see whether a job actually made money.
2. Hiring does not raise your bill
Per user pricing means every new hire bumps the invoice, so managers start leaving people out of the system. Talstor charges by headcount band with everything switched on. Bringing on a seasonal crew is a scheduling task, not a budget meeting.
Where they win
Where When I Work is the better buy
When I Work has polished scheduling and mature native apps, plus a long list of payroll and POS integrations. If scheduling is truly all you need and you are already wired into one of their partners, it is a fine focused tool.