Fit
Who each product is best for
Choose Talstor if…
- Scheduling is only half the job and you also bill customers for the work.
- You want attendance, PTO policies, messaging and reporting without add on modules.
- You would rather price by headcount band than per user per month.
- You want job level labour costs, not just hours by person.
Choose When I Work if…
- Your entire problem is building weekly shift rotas quickly.
- You want a long established native app your staff may already know.
- You need their specific payroll and POS integrations.
- You want a mature availability, swap and open shift marketplace at scale.
Side by side
How the two compare
| Area | Talstor | When I Work |
|---|---|---|
| Pricing model | By headcount band, all features included. Free up to 10 people. Free for everyone during beta. | Per user per month, with time and attendance typically an additional cost on top of scheduling. |
| Scheduling | Bulk scheduling, recurring rules, swaps, employee shift view, missed clock out reminders. | Strong drag and drop scheduling, availability, open shifts and swap requests. |
| Time tracking | Included on every plan with job level punches and approvals. | Available, commonly as a paid add on tier. |
| Jobs and billing | Customers, estimates, work orders, job costing and invoicing built in. | Not the product focus, so billing lives elsewhere. |
| Integrations | CSV and XLSX exports today, integrations on the roadmap. | Broad payroll and POS integration catalogue. |
When I Work details are summarised from their public product and pricing pages and can change at any time, so check their pricing page before you decide. When I Work is a trademark of its owner and we are not affiliated with them.
Pricing
What you actually pay
Talstor
Priced only by how many people use it. Free up to 10 employees, then $15/mo for 25 people, $30/mo for 50 and $60/mo for 100, with custom pricing above that. Every plan includes the whole platform. During beta every plan is free.
See the full pricing breakdownWhen I Work
Sold per user per month with separate tiers, and time and attendance is commonly priced on top of scheduling. Costs scale directly with headcount, so check their current published rates for your team size.
We do not publish their exact figures here because they change, so price your own configuration on their site.
Honest advantages
The two things we genuinely do better
1. One system from roster to invoice
A schedule is the start of the workflow, not the end. Talstor keeps the shift, the punch, the job it belongs to, the cost of that labour and the invoice you send in a single record, so nobody rebuilds the same week in a second tool at month end.
2. Flat, headcount based pricing
Per user per month pricing grows every time you hire, and modules multiply it. Talstor charges one price for a headcount band with every feature switched on, so adding a seasonal crew does not turn into a procurement conversation.
Where they win
Where When I Work is the better buy
When I Work has spent years polishing the scheduling experience and the mobile apps that go with it, and it shows in availability handling, open shift claiming and its integration list. If shift building is genuinely all you need and you already run payroll through one of their partners, it is a strong, focused choice.